BNI Embarcadero Member Directory (10/08)

Meeting Elements:

NO, please ELIMINATE this

NICE TO HAVE, but not essential

Essential to include PERIODICALLY

ESSENTIAL to have  in every meeting

Vice President’s Report on referrals, closed business

19%

11%

61%

7%

Decision:

Once per Month  in 2nd Meeting of Month on Previous Month metrics

Secretary announcing upcoming Speakers

38%

26%

11%

23%

Decision:

Not announced: Include 6 weeks of Speakers in PPT, website, newsletter

Treasurer’s Report

38%

19%

42%

0%

Decision:

Once per Month  in 3rd Meeting of Month: # not yet paid; Income vs. Expenses for Previous Month

Membership Report on Returning Members who are/have renewed

46%

15%

30%

4%

Decision:

Not announced: Put in Newsletter only

Membership Report on new members applications received

19%

19%

23%

34%

Decision:

Announce week after application received

Membership induction of new members

7%

3%

27%

61%

Decision:

Include when relevant

Introduction of Visitors

4%

7%

11%

77%

Decision:

Always include

Introduction of Substitutes

4%

8%

8%

70%

Decision:

Always include

Ambassadors’ News from BNI Headquarters

42%

38%

15%

4%

Decision:

Do NOT include in meeting

President’s Report on major decisions made in Executive Leadership Meetings

19%

11%

42%

27%

Decision:

Announce only if TRULY important, otherwise include in newsletter

Someone answering the “Why are we here?” question.

19%

23%

42%

15%

Decision:

Alternate every other week with Educational Moment

The Educational Moment.

8%

23%

54%

19%

Decision:

Alternate every other week with “Why are we Here?”

Go for the Gold Announcement

27%

23%

38%

11%

Decision:

Announce in 1st and 3rd meetings of the month.

5 minute Break before Speakers

23%

38%

8%

31%

Decision:

Only if there’s only 2 speakers, and then only if it’s not a high attendance meeting.

Announcement of upcoming Power Group Meetings

35%

26%

23%

15%

Decision:

Send out emails to everyone@BNIembarcadero.com

NO, please ELIMINATE this

NICE TO HAVE, but not essential

Essential to include PERIODICALLY

ESSENTIAL to have  in every meeting

Social Committee’s announcement of upcoming Social Activities

4%

19%

61%

15%

Decision:

Always include, if relevant. Time and limit to 30 seconds

Social Committee’s polling of interest in proposed Social Activities

35%

27%

35%

8%

Decision:

Do NOT include in meeting; Put polls on website or in emails

Announcement of upcoming Non-BNI Outside Networking Opportunities

31%

19%

27%

15%

Decision:

Do NOT include in meeting; send out emails

3 Door Prizes from Speakers

8%

11%

8%

73%

Decision:

Always include

Personal News about Members (e.g., illness, birth, deaths, etc.)

4%

31%

23%

23%

Decision:

Announced by President, in a timely manner, if deemed important

Other: (Please state)

Outside Social Events not organized by Social Committee, e.g. Fundraisers, concerts, tickets, etc.

Decision: Send out in emails or in newsletter, if enough leadtime.

1) Please write from whom you received the Closed Business on the slip if you wish.

2) Report Closed Business only once. If you report weekly, please do not send me your total numbers again at the end of the month.

3) If you choose to report monthly, you can do so by e-mail, i.e.: Some members fill out the slip without the numbers, and then send me the total $$ at the end of the month.

The Policy states that members are allowed three (3) absences without sending a substitute. After 3, your membership position is vulnerable to being opened up to one of your competitors. In addition, you are allowed any number of absences if you’ve provided a substitute who shows up; however, one person can only substitute for you or (any other member) no more than 2 times.

We all have last minute, very legitimate things that come up that prohibit us from attending our meeting. For example, doctor’s appointments, sick children, sick animals, car accidents, etc. That is why we have 3 absences allowed. There was some discussion of allowing people one “free pass” on the absence rule with really good excuses (like the sub doesn’t show up); however, we realized it would ultimately be an arbitrary decision of who has a good enough excuse to invoke the “free pass”.

In summary: The policy states you are allowed 3 absences. If you arrive late (after 7:30 am) this will count as a 0.5 absence. And if you leave before the meeting ends, this also is a 0.5 absence. We want to be fair to everyone and uniformly enforcing the policy is the only way we know of being fair.

- Kathy Olberts, President